Annual Rental Inspection Form
A property manager form for reviewing rental condition, safety, systems, and maintenance needs.
This resource is designed for serious property decisions: repair planning, maintenance review, owner communication, turnover preparation, inspection follow-up, and investment due diligence.
How to Use This Resource
- Walk the property slowly and document each issue with photos where helpful.
- Separate safety, water intrusion, electrical, HVAC, plumbing, structural, and access issues from cosmetic improvements.
- Assign each item a priority: urgent, pre-occupancy, 30-day, 90-day, annual, or future improvement.
- Use the notes area to capture vendor questions, owner decisions, budget assumptions, and follow-up actions.
- For unclear conditions, request review from the appropriate licensed professional or qualified trade partner.
Checklist Items
- Review interior, exterior, safety devices, HVAC, plumbing, electrical, appliances, and tenant-noted concerns.
- Document damage, deferred maintenance, and capital expense risk.
- Separate owner responsibility from tenant responsibility where applicable.
- Capture photos and recommended follow-up.