Repair Coordination Guide
A guide for organizing repair scopes, vendors, scheduling, photos, and closeout.
This resource is designed for serious property decisions: repair planning, maintenance review, owner communication, turnover preparation, inspection follow-up, and investment due diligence.
How to Use This Resource
- Walk the property slowly and document each issue with photos where helpful.
- Separate safety, water intrusion, electrical, HVAC, plumbing, structural, and access issues from cosmetic improvements.
- Assign each item a priority: urgent, pre-occupancy, 30-day, 90-day, annual, or future improvement.
- Use the notes area to capture vendor questions, owner decisions, budget assumptions, and follow-up actions.
- For unclear conditions, request review from the appropriate licensed professional or qualified trade partner.
Checklist Items
- Define the desired outcome before assigning work.
- Collect photos, access notes, property details, and schedule constraints.
- Track status, completion notes, and owner approvals.
- Close the loop with documentation.