Vendor Coordination Checklist
A checklist for assigning vendors, clarifying scope, tracking completion, and reviewing invoices.
This resource is designed for serious property decisions: repair planning, maintenance review, owner communication, turnover preparation, inspection follow-up, and investment due diligence.
How to Use This Resource
- Walk the property slowly and document each issue with photos where helpful.
- Separate safety, water intrusion, electrical, HVAC, plumbing, structural, and access issues from cosmetic improvements.
- Assign each item a priority: urgent, pre-occupancy, 30-day, 90-day, annual, or future improvement.
- Use the notes area to capture vendor questions, owner decisions, budget assumptions, and follow-up actions.
- For unclear conditions, request review from the appropriate licensed professional or qualified trade partner.
Checklist Items
- Confirm scope, photos, access, schedule, contact person, and completion expectations.
- Require completion photos and notes.
- Tie invoices to work orders and scope.
- Review license, insurance, and document status.